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BUDGET CALCULATOR

To help you consider all the costs that may be involved in planning an event we have provided a budget calculator below. Although the list is comprehensive to attempt to prompt for all scenario's, only a proportion of these will apply to your circumstances.

Many of the items are costs that will be incurred by 3rd party suppliers, however if you need help with any of the costs that relate to Meet Barcelo then complete your email address and click 'Help Me' and we will send you guide costs for as much as we can.

 

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Enter the items you think you may need for your event below, if you need help with ariving at any of the costings then fill in your email address and click on 'Help Me' and we will get back to you with aproximate costings where we can.

For us to be of best assistance please ensure you fill in as much information as you can before sending the form to us.
Number of Attendees:
Room Cost
Number of Rooms:
Number of Nights:
Cost per Room:
Subtotal - Room Cost  
Convention Marketing
Graphic Development:
Collateral Production:  
Web Site Development:
Video Production:
Admin Support:  
Postage:
Subtotal - Convention Marketing  
Convention
Office and
Registration Area
Banners:  
Signage:  
Convention Material:  
Equipment Rental:  
Computer Rental:  
Walkie Talkies:  
Furniture:  
Business Center Fees:  
Coffee Service:  
Admin Support:  
Subtotal:  
Gifts
Number of Gifts:  
Cost per Gift:  
Subtotal:  
Awards
Number of Awards:  
Cost per Award:  
Subtotal:  
Entertainment
Feature Act(s):  
DJ:  
Background Music:  
Props and Decor:  
Activities:  
Guest Speaker(s):  
Onsite Photographer:  
Subtotal:  
General Session
Production of Opening:  
Equipment/Labor:  
Set:  
Security:  
Electricity:  
Subtotal:  
Breakout Sessions
Number of Breakouts:  
AV Equipment:  
Production Elements:  
Subtotal:  
Speaker Support
Production		  
Length of Speeches:  
Images per Minute:  
Cost per Image:  
Subtotal:  
Offsite Event
Venue Rental:  
Food and Beverage:  
Entertainment:  
AV Equipment/Labor:  
Transportation:  
Admin Support:  
Subtotal:  
Theme Party
Props and Decor:  
Food and Beverage:  
Entertainment:  
AV Equipment/Labor:  
Admin Support:  
Subtotal:  
Subtotal - Convention Production  
Food and Beverage
Breakfast
Number of Breakfast Events:  
Cost per Attendee:  
Subtotal:  
Lunch
Number of Lunch Events:  
Cost per Attendee:  
Subtotal:  
Dinner
Number of Dinner Events:  
Cost per Attendee:  
Subtotal:  
Coffee Breaks
Number of Break Events:  
Cost per Attendee:  
Subtotal:  
Subtotal - Food and Beverage  
Staff Travel and Expenses
Site Inspection
Number Traveling:  
Number of Days:  
Number of Rooms:  
Cost per Room: per staff member - per day
Airfare: per staff member
Car Rental:  
Expenses: per staff member
Subtotal:  
Onsite  
Number Traveling:  
Airfare: per staff member
Car Rental:  
Expenses: per staff member
Subtotal:  
Subtotal - Staff Travel  
Budget Summary
Subtotal - Room Cost:
Subtotal - Convention Marketing:
Subtotal - Convention Production:
Subtotal - Food and Beverage:
Subtotal - Staff Travel:
Total Convention Budget:
Average Cost per Attendee: